October 1, 2018 University of California, Riverside Campus

900 University Avenue

Riverside, CA 92521

Tel 951-827-5201

Fax 951-827-3866

www.ucr.edu

OFFICE OF THE CHANCELLOR

October 1, 2018

University of California, Riverside

Campus Community

Re: Local Travel Policy on Ancillary Charges

Dear Campus Community,

The UC Travel policy, Business and Finance Bulletin G-28 (BFB G-28) allows campus

chancellors to establish local policy on ancillary travel charges. In order to streamline the travel

reimbursements, effective immediately, ancillary travel charges are eligible for reimbursement as

follows:

Reimbursable with department approval as part of uniform and routine travel expenses. Receipts

are required for charges in excess of $75:

 Standard checked baggage fees up to 2 bags

 Carry-on baggage fees up to 2 bags

 Seat selection charges—cannot exceed $30. Does not include seat upgrades.

Reimbursable with department head approval and a written explanation of the business purpose.

Receipts are required for charges in excess of $75:

 Non-standard check baggage fees

 Wi-Fi services

 Seat selection charges in excess of $30. Does not include seat upgrades.

Reimbursable with Exceptional Organizational Unit Head (e.g. Dean, Vice Chancellor) Approval

and a written justification of the business need. Receipts are required for these charges.

 Early Bird Check-in or priority boarding

 Seat Upgrade to Economy Plus/Extra Comfort within the economy class airfare or similar

-- excludes Business or First Class airfares (see BFB G-28 for policy requirements on

business or first class airfares)

Please direct questions regarding this local policy to [email protected].

Sincerely,

Kim A. Wilcox

Chancellor

cc: Associate Vice Chancellor/Chief Compliance Officer

Associate Vice Chancellor, Business & Financial Services